Choosing a reception hall is the first and most important job that you will have as a host for your event. The job of choosing a hall is challenging because most banquet facilities only have one room to book and the date they have available may not always coincide with the date you need for your event.
There are steps that you can take that will help narrow down your choice of halls and make the challenges of choosing your special place an easier one. Remember your best tool is common sense.
Look for a hall that is most convenient for the majority of your guests. Remember you will not be able to please everyone. If your ceremony is at a different place you must consider how your guests will get to the hall, there may be guests from out of town without transportation.
The size of the hall should be your next concern. A hall that is too large may not be cost effective for your budget. A hall that is too small may not be comfortable for your guests or easy for your caterers to serve. There are times when hall managers will overestimate the capacity of seating to keep your business. If you are not sure check with your caterer.
Before you sign the bottom line, check and see that there is a kitchen available for your use. At times there is a fee for the use of a kitchen in a hall. Remember if your caterer needs to rent an oven or other equipment the charges will most likely be passed on to you.
Items to look for:
* Tables and chairs: Check size of tables, most halls don`t have linens and you will need table size when asked by rental company or caterer.
* Parking: Is it adequate?
* Alcohol: Does the hall require you to purchase liquor from them or can you bring your own?
* Facilities: Check the bathrooms, are they clean. Will they be inspected before your party. In the middle of your event you don`t want to be making a 7-11 run for toilet tissue!
* Staff: Will the hall staff be appropriately dressed for your event? We have worked in halls where employees were dressed in gardening clothes in the middle of a black tie affair.
Even though hall managers recommend a caterer, it may not mean you have to choose that caterer, check other Legal caterers.